Josh Hamilton

How to Track Driver Hours for Accurate Payroll? Accurately tracking driver hours is one of the most critical aspects of payroll management in the trucking industry. With drivers operating under varying schedules, mileage rates, and compliance rules, a precise system for monitoring hours is essential. Not only does it ensure fair compensation, but it also protects your business from legal risks and payroll disputes. The Importance of Accurate Hour Tracking Driver hours affect more than just payroll—they impact compliance with Department of Transportation (DOT) regulations, driver safety, and operational efficiency. Incorrect hour reporting can lead to wage violations, missed overtime pay, and even penalties for failing to comply with federal Hours of Service (HOS) rules. Ensuring accuracy is a matter of both legality and trust. Electronic Logging Devices (ELDs) Since the FMCSA's ELD mandate, most commercial motor vehicles are now required to use Electronic Logging Devices. ELDs auto...

Managing Payroll for Multi-State Trucking Operations Managing payroll for multi-state trucking operations presents unique challenges that go far beyond simply calculating hours and cutting checks. With drivers crossing state lines regularly, companies must navigate a maze of varying tax laws, labor regulations, and wage requirements. Ensuring accurate and compliant trucking payroll is essential not only for employee satisfaction but also for avoiding costly legal or financial penalties. Understanding State-Specific Regulations One of the most complex aspects of multi-state payroll is understanding and applying each state’s wage laws. Different states have different minimum wage rates, overtime rules, and paid leave requirements. For example, a driver might start their day in Pennsylvania, drive through Ohio, and finish a delivery in Illinois—all in one shift. Payroll managers must determine which state's laws apply for tax withholding, unemployment insurance, and wage calculations...